Purchase Order

A Purchase Order (PO) is a formal document issued by a client to a manufacturer to confirm the purchase of garments, materials, or services. It serves as the official authorization to proceed with production and outlines all critical details such as garment styles, quantities, sizes, colors, fabrics, trims, deadlines, pricing, and other specifications.

At Megaya Bali, a properly issued PO is essential to initiate production with accuracy, traceability, and accountability, ensuring that every garment is made according to the client’s requirements.

Why It’s Important
Purchase Orders are critical for both brands and manufacturers because they:
– Provide a clear, formal instruction for production execution

– Define quantities, specifications, and delivery schedules to prevent miscommunication

– Serve as a legal document outlining obligations, costs, and responsibilities

– Ensure traceability of orders, making it easier to manage multiple styles and production batches

– Enable workflow planning for sourcing, cutting, sewing, finishing, and QC

– Facilitate financial and accounting processes, such as invoicing, deposit requests, and payment reconciliation

– Protect both the client and manufacturer by establishing a written agreement for expectations

Without a properly issued PO, production can be delayed, misaligned, or mismanaged, leading to mistakes, wasted materials, and delivery issues.

How Purchase Orders Work at Megaya Bali
Megaya Bali treats each Purchase Order as the formal starting point of production. Our process ensures every detail is verified and executed accurately.
1. PO Submission
Clients provide a PO detailing styles, quantities, sizes, fabrics, trims, and any additional instructions or tech pack references.

2. Review & Confirmation
The Megaya Bali team reviews the PO to ensure all information is complete, feasible, and aligns with previous approvals (samples, tech packs, or fit notes).

3. Material & Production Planning
Once confirmed, we plan fabric sourcing, cutting, sewing, and finishing workflows according to the PO specifications, ensuring accurate marker making, bundling, and resource allocation.

4. Scheduling & Timeline Alignment
The PO helps us establish production timelines, including sample runs, bulk production, QC checkpoints, finishing, and delivery, aligning with agreed lead times.

5. Production Execution
All garments are produced according to PO details, maintaining size accuracy, quantity distribution, tech pack instructions, and quality standards.

6. Tracking & Reporting
Throughout production, PO details are referenced in tracking, QC checks, and final packing to ensure all items meet specifications before shipment.

Megaya Key Advantages of PO Management
Megaya Bali ensures that every Purchase Order is handled with care and precision:
– Accurate Execution: Each PO detail is cross-checked with tech packs and approved samples

– Traceable Workflow: Every garment is linked to its PO, enabling easy tracking and accountability

– Clear Communication: Any discrepancies or clarifications are resolved before production starts

– Efficient Resource Planning: PO allows better scheduling, labor allocation, and material management

– Quality Assurance: Inline QC and final QC are referenced against the PO to guarantee compliance

– Reliable Delivery: Ensures that ordered quantities, sizes, and specifications are fulfilled without error

– Professional Documentation: PO serves as a reference for invoicing, payment, and record keeping

– Client Confidence: Brands know that Megaya Bali treats each PO as a contractual and operational guide

At Megaya Bali, a well-managed Purchase Order ensures that production is organized, accountable, and aligned with brand expectations. By following the PO carefully, we maintain high-quality standards, meet delivery deadlines, and provide a seamless manufacturing experience for our clients.